Trakkar vs When I Work

Verdict

Which should you choose?

Choose Trakkar over When I Work if you are an Indian team billing clients in INR and tired of stitching together time tracking, HR, and invoicing tools. When I Work remains a solid choice if restaurants and retail with shift schedules. At ₹70/user, Trakkar typically saves 70–95% vs When I Work's paid tiers while adding GST compliance, attendance, leave, and a client portal that When I Work lacks natively.

Summary

TL;DR: Trakkar vs When I Work

Trakkar is an all-in-one workforce platform at ₹70/user/month with time tracking, attendance, leave, GST invoicing, screenshots, and a client portal. When I Work employee scheduling and communication. For Indian teams billing in INR, Trakkar replaces the When I Work + HR + invoicing stack at a fraction of the cost.

Overview

What each tool does

Trakkar

Trakkar combines a desktop time tracker, attendance and leave management, project and task workflows, GST invoicing, and a client portal — built for agencies and teams billing in INR. From ₹70/user/mo.

Desktop tracker with screenshots, app usage, and idle detection
Attendance, shifts, holidays, leave, WFH, and overtime
Tasks, projects, Gantt, workflows, and daily standups
GST invoices, quotations, contacts, and receivables
Client portal for tasks, team, reports, and invoices
INR pricing — AI Agents and MCP on the Business plan

When I Work

When I Work provides shift scheduling, team messaging, and time clocks for hourly and shift-based workforces.

Free for 75 users; Essentials from $2.50/user/month

Cost calculator

Monthly cost by team size

Trakkar Team at ₹70/user vs When I Work's typical paid tier (USD at ~₹84/$). Actual costs may vary by plan.

Team sizeTrakkarWhen I WorkAnnual savings

5 users₹350/moContact sales / varies—

10 users₹700/moContact sales / varies—

25 users₹1,750/moContact sales / varies—

50 users₹3,500/moContact sales / varies—

Pricing

Plan-by-plan pricing

Trakkar Team

₹70/user/mo

Time tracking, screenshots, and app usage

Attendance, shifts, leave, and holidays

Tasks, projects, and daily standups

GST invoicing, quotations, and client portal

When I Work

Free$0

Essentials$2.50/user/mo

Pro$5/user/mo

Features

Time tracking & productivity

How each platform captures billable hours and measures team output.

CapabilityTrakkarWhen I Work

Desktop automatic time tracking

Partial

Manual time entry with approvals

Partial

Work summaries & daily standups

Partial

Idle detection & session integrity

Partial

Cost/earning rates & profitability

Partial

Features

Monitoring & accountability

Screenshot capture, app usage, and remote team visibility.

CapabilityTrakkarWhen I Work

Screenshot monitoring

Partial

App & website usage tracking

Partial

Activity & productivity scores

Partial

Per-user privacy & capture policies

Partial

Client portal screenshot access (optional)PartialPartial

Features

Projects & tasks

Task management, workflows, and delivery visibility.

CapabilityTrakkarWhen I Work

Tasks, checklists & attachments

Partial

Kanban, Gantt & custom workflows

Partial

Recurring tasks & task pool

Partial

GitHub / Azure DevOps commit linkingBusiness planPartial

AI task delegation (Claude/Cursor)Business planPartial

Features

HR, attendance & leave

Indian leave types, shifts, holidays, WFH, and overtime.

CapabilityTrakkarWhen I Work

Clock-in/out with geolocation

Partial

Shift templates & holiday calendar

Partial

Leave requests, balances & audit log

Partial

WFH & overtime workflows

Partial

HR lifecycle (onboarding/offboarding)

Partial

Features

Billing, invoicing & client work

From tracked hours to GST invoice and client transparency.

CapabilityTrakkarWhen I Work

GST-ready invoicing (India)

Partial

Quotations → invoice conversion

Partial

Partial payments & TDS tracking

Partial

Client portal (tasks, reports, invoices)

Partial

Receivables aging & multi-currency

Partial

Features

Platform, support & integrations

Pricing transparency, apps, API, and getting started.

CapabilityTrakkarWhen I Work

Transparent INR pricing

Partial

Free trial (no credit card)

Partial

Desktop apps (Win/Mac/Linux)

Partial

Mobile apps (iOS/Android)

Partial

Knowledge base & automations

Partial

Public API & MCP serverBusiness planPartial

Summary

Head-to-head comparison

CapabilityTrakkarWhen I Work

Time tracking (desktop + manual)

Partial

Screenshot & app usage monitoring

Partial

Attendance, shifts & holidays

Partial

Leave, WFH & overtime

Partial

Tasks, projects & Gantt

Partial

GST invoicing & quotations (India)

Partial

Client portal

Partial

Reports & cost/earning analytics

Partial

Knowledge base & HR lifecycle

Partial

INR pricing

Partial

AI Agents & MCPBusiness planPartial

Public API & GitHub/Azure linkingBusiness planPartial

Deep dive

Detailed comparison by topic

Pricing & total cost of ownership

Trakkar

Trakkar Team is ₹70/user/month with time tracking, screenshots, attendance, leave, GST invoicing, and client portal included. Business at ₹120/user adds AI Agents, MCP, and API access. For a 20-person team on Team, that is ₹1,400/month — no per-module upsells.

When I Work

When I Work pricing: Free for 75 users; Essentials from $2.50/user/month. Most teams also pay for separate invoicing, HR, or monitoring tools — pushing total cost well above the listed per-user price.

Built for Indian teams

Trakkar

Trakkar ships with INR billing, GST invoice formats (GSTIN, HSN), Indian leave type templates, public holiday calendars, and IST-friendly support. Invoices support partial payments and TDS; quotations convert to invoices in one step.

When I Work

When I Work is primarily built for US/EU markets with USD pricing. Indian GST compliance, leave policies, and INR checkout are not native — teams typically bolt on Zoho Invoice or similar tools.

Feature depth & tool consolidation

Trakkar

One dashboard replaces a time tracker, attendance system, leave manager, invoicing tool, and client portal. Tasks include Kanban, Gantt, workflows, and daily standups. HR lifecycle tools cover onboarding, policies, documents, and offboarding.

When I Work

When I Work provides shift scheduling, team messaging, and time clocks for hourly and shift-based workforces. Shift-worker focus — not for agencies Teams using When I Work often maintain a separate stack for billing and HR.

Onboarding & switching

Trakkar

Self-serve signup at web.trakkar.in with a free trial — no credit card. Import billing contacts and SKUs from Excel; invite your team and configure leave types, shifts, and screenshot policies. Book a demo at trakkar.in/demo for guided migration from When I Work.

When I Work

When I Work onboarding varies by plan tier. Enterprise plans may require sales calls and longer implementation — especially for PSA tools like Scoro or Kantata.

Comparison

Strengths on both sides

Trakkar

Where Trakkar wins

Knowledge worker platform with billing, not shift scheduling
GST invoicing and client portal for agencies

When I Work

Where When I Work wins

Generous free tier for shift teams
Easy mobile scheduling
Team messaging built in
Affordable Essentials pricing

Honest comparison

Common When I Work limitations

Shift-worker focus — not for agencies
No project management or client billing
No screenshot monitoring
No GST invoicing

Choose Trakkar if…

Agencies and remote teams, not hourly shift workers

Choose When I Work if…

Restaurants and retail with shift schedules

Migration

How to switch from When I Work to Trakkar

Export your projects, team members, and timesheet history from When I Work (CSV or native export).
Sign up for a free Trakkar trial at web.trakkar.in — no credit card required.
Import projects and invite your team. Configure leave types, shift templates, attendance rules, and screenshot policies.
Connect billing: set up GST details, import contacts/SKUs, and create your first invoice from tracked hours.
Enable the client portal per project and run both tools in parallel for one billing cycle before switching.
Book a free demo at trakkar.in/demo if you want a guided walkthrough with the founding team.

FAQ

Trakkar vs When I Work — FAQs

When I Work vs Trakkar?

When I Work schedules hourly shift workers. Trakkar manages billable project work with time tracking, GST invoicing, and monitoring for agencies and remote teams.

Is Trakkar a good When I Work alternative for Indian teams?

Yes, if you bill clients in INR and need GST compliance. Trakkar combines time tracking, attendance, leave, screenshot monitoring, and GST invoicing at ₹70/user/month. When I Work is strong for restaurants and retail with shift schedules, but typically requires separate tools for Indian billing and HR.

How much does When I Work cost compared to Trakkar?

When I Work: Free for 75 users; Essentials from $2.50/user/month. Trakkar Team is ₹70/user/month (₹700/month for 10 users) with time tracking, attendance, leave, GST invoicing, screenshots, and client portal included. Trakkar Business is ₹120/user/month and adds AI Agents, MCP, and API access.

Can I migrate from When I Work to Trakkar?

Yes. Export projects, members, and timesheets from When I Work as CSV where available. Trakkar supports CSV import for projects and team members. Book a free 20-minute demo at trakkar.in/demo and we will walk you through migration with zero downtime for your team.

What is the main difference between Trakkar and When I Work?

Trakkar is an all-in-one workforce platform built for Indian teams — INR pricing, GST invoices, Indian leave types, and screenshot monitoring at ₹70/user. When I Work employee scheduling and communication. The biggest gap: Trakkar replaces the When I Work + HR + invoicing stack that most Indian agencies run today.

Which is better for agencies: Trakkar or When I Work?

For Indian agencies billing hourly with GST, Trakkar is typically the better fit — client portal, time-to-invoice workflow, and attendance in one dashboard. When I Work may be better if restaurants and retail with shift schedules.

Does Trakkar include screenshot monitoring like When I Work?

Trakkar includes configurable screenshot capture and app usage tracking at ₹70/user. When I Work does not include native screenshot monitoring.

Does When I Work support GST invoicing for Indian businesses?

When I Work is not built for Indian GST compliance. Trakkar generates GST-ready invoices with HSN codes and GSTIN fields, billed in INR with UPI and net banking checkout.

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